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Parent Resources

Check-in and Check-out

Check-in – Sunday at 1pm

Check-out – FRIDAY EVENING at 6:30pm


You can access this on the top of any page on our website. This button allows you to make payments, get required forms, upload forms, update information and review your selections. You can also send oneway e-mails and see camper photos in your CampInTouch account. You can login to your account day or night at your convenience.

ALL forms and ALL Balances MUST be submitted 2 WEEKS PRIOR TO CHECK IN! A $35 LATE fee will be assessed for any payments or forms submitted after this date.

NOTE: Campminder our online registration system does not Automatically draft or pay outstanding balances on any owed fees. All balances must be competed/paid by parents in your campintouch account two weeks prior to your checkin day.

CampInTouch: Photos and E-mails

CampStamps – Send your camper one-way e-mails while they are at camp. E-mails are printed twice a day and handed out at lunch and dinner. Each CampStamp equals 1 e-mail and embellishments like puzzles, backgrounds and games increase the number of CampStamps used. This is much quicker than snail mail and allows you to write to your Cosby camper each day!

You can purchase this resource starting at $10

Camper Photos – Camper photos are uploaded daily each Session Monday through Friday. You are welcome to look through them at any time. You are welcome to order a print or digital download of photos from your child’s session. Photos are accessible until December 31st each year. Rates for purchasing photos can be found on your CampInTouch page.

Please Note: We try to capture an image of every camper each day, but this is not always possible. DUE TO THE NUMBER OF CAMPERS AND ACTIVITIES OCCURRING ALL OVER CAMP EACH DAY WE ARE UNABLE TO ACCOMMODATE special photograph requests at this time.

CAMPINTOUCH: Camper Forms, Payment/Balances and Waivers

All Camper forms and payment/balances are available through your CampInTouch account once your camper is registered. Required forms/balances are noted and due 2 weeks PRIOR to check in to avoid a late fee of $35. Through CampInTouch, your camper’s forms are downloaded for completion and then uploaded directly to your account. This assures that your originals remain in your safekeeping, and the information is safe and secure and tied directly to your camper. Please do NOT mail, email or fax original forms for processing. If you have questions or need assistance, please contact us at 256-268-2007 or email

Required forms: Physical Exam, Health History, Camper Information and Departure for Pick Up (located in FAMILY FORMS) at the BOTTOM of the Forms section. Please also submit the Immunization Form (form provided or Health department issued) and a copy of your child’s Insurance Card. The Transportation form lets us know how and who will bring your camper to camp so that we can make plans for those who need airport/bus terminal pick up.


Forms Tips and Tricks

If you have questions about forms or using CampInTouch, please contact us at or 256-268-2007.

*Please note forms are due two weeks prior to check in. There is a $35 late fee charged for forms that are turned in late.

The Parent Handbook and Other Documents

The links and documents are handy tools for all campers and their families. You’ll find information about everything Cosby including, changes, check in, check out, the health center, communication policies and more.

Payment & Cancellation Policy – IMPORTANT IFORMATION TO KNOW

Payment Policy: ALL forms and ALL Balances MUST be submitted 2 WEEKS PRIOR TO CHECK IN! A $35 LATE fee will be assessed for any payments or forms submitted after this date unless approved by the Executive Director. Failure to adhere to this policy could result in cancellation of your camper’s registration and loss of deposit.

Cancellations, Session/Program Transfers and Refunds:
 Deposits are non-refundable.
 Cancellations within 7 days prior to check in will result in forfeiture of FULL camp fee.
 Cancellations within 8-14 days prior to check in will result in forfeiture of 75% of full camp fee.
 Cancellations 15-30 days prior to check in will result in forfeiture of 50% of full camp fee.

No refunds are given if a camper leaves early due to homesickness or is dismissed due to medical condition or behavioral issues. Campers are expected to behave in a Caring, Respectful, Responsible and Inclusive manner at all times. Failure to abide by Camp Cosby’s rules and guidelines can result in
dismissal from camp.

Additional information:
We understand that unforeseen circumstances arise that may present the need to cancel or transfer to a different session. After May 1, any session or program change requests will be charged a 1 time $25 transfer fee. Please submit detailed transfer requests to with Transfer Request in the subject line. Please include your camper’s name, grade and session request and supporting reasons for the request.

We now offer Program Protector to protect your financial investment should an unexpected need to cancel occur. Program Protector should be purchased at the time of registration. There are two insurance policies available for purchase at a percentage of your overall balance. Should you decide after initial registration to obtain coverage please click the link below it is important to understand that in order to obtain broadest coverages (waiving pre-existing conditions and obtaining Cancel For Any Reason) Program Protector needs to be purchased before final payment for your camper’s program is made. Certain benefits are only available if payment for these Plans is received by Program Protector with or before your final payment for your program.

Program Protector can also be purchased online at:

Camp Cosby will not manage refund requests for any account that has purchased Program Protector. Claim submission information will be provided directly to you at the time of purchase.

Medical cancellations are managed on a case by case basis. If Program Protector is not purchased, you may request a refund, minus the deposit (non-refundable) for consideration. Please submit written and signed medical documentation from physician with your detailed request to Please include your camper’s name, date of birth and session attending plus supporting details of your request to
cancel or transfer. You may request a transfer to a different session for medical reasons and the transfer fee of $25 would be waived.

Frequently Asked Questions

Camp Meals – What can my camper expect?

The Dining Hall is a staple of the camp experience. At YMCA Camp Cosby we pride ourselves in having a fun, interactive and character building dining experience in a family atmosphere.

Seating – Campers sit at the same table as the other campers in their cabin and their counselors for each meal.

Family Style Meals – Meals are plated and set on the table for campers to pass, share and enjoy. This allows the campers to spend their time enjoying each other’s company instead of standing in line. Counselors eat each meal with their campers and enjoy meals as a time to talk and connect.

Salad Bar/Other Options – Each meal has many options. Along with the main dish, a salad bar is offered. At breakfast, salad bar consists of fruit, yogurt, and granola. Lunch and Dinner salad bar consists of vegetables and salad fixings. No one goes hungry at Camp Cosby. If a camper cannot find something they enjoy their counselor will work with the kitchen to make sure everyone has something satisfying to eat. Please note: Dietary Restrictions and special meal needs must be communicated in advance on your camper application.

Kitchen Patrol “KP” – Each meal one camper from each cabin is on Kitchen Patrol. This is known around camp as “KP” and is a part of our character development at camp. This camper will be responsible for setting the table, asking the other campers if they are interested in more when a dish is emptied, taking that dish to the kitchen to be refilled, filling the water pitcher and taking items up to the dishwashing station at the end of the meal. Campers love being the KP because they get to have extra responsibilities and they get to take care of their cabin.

Consolidation – This is the time in the meal when we clean up the table. Each camper helps stack plates, clean up their area and take items to the dishwashing station.

Songs and Dancing – The Dining Hall is an area of great excitement at camp as well as a place to eat. After everyone has had their fill the Dining Hall will burst out in songs, chants and some of our favorite dances. Don’t worry if your camper doesn’t know the songs and dances yet because returning campers and counselors love to teach these to our new campers.

Sample Menu

What are Cosby’s facilities like?

At YMCA Camp Cosby we take pride in our property and facilities. We maintain our facilities year-round to ensure our guests have a safe and comfortable experience with us. The best way to experience camp is to visit for an Open House or Family Event, but if that is not possible please click on Camp Map and Facilities to see what we have to offer.

How do I know my child will be with their Cabinmate Request?

We allow up to three cabinmate requests at Camp Cosby. Cabinmates must be in the same village and the same gender in order to accommodate these requests. Most cabinmate requests are easily honored. If we are not able to accommodate a cabinmate request that is within our guidelines, we will contact you by phone or e-mail prior to your session.

How can we stay connected to Cosby Year Round?

The best way to stay connected is to have a current e-mail address on file at all times.

Click the links below to learn about our Winter Camp, Family Days, Open Houses, Retreats, and Outdoor Classroom Program.

Family Events

Winter Camp

Teen Retreat

Cosby Retreats

Cosby’s Outdoor Classroom